Legal Assistant – Corporate

At WeirFoulds, we pride ourselves on providing the highest level of service. We thrive by working with our clients to form true partnerships to ensure that our legal advice addresses their priorities.

Our Toronto office is currently recruiting for a Legal Assistant to join our Corporate Group, primarily responsible for performing a variety of legal, clerical and administrative functions supporting a practice with a wide variety of corporate and commercial matters.  The legal assistants are typically placed in three-on-one share arrangements supporting lawyers and/or law clerks in the group.  Some flexibility in hours of work required to meet deadlines. 

Required Qualifications & Education
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate preferred.  
  • Knowledge of legal terminology, procedures and statutes.
  • At least three (3) years of relevant corporate work experience in a fast paced environment is required.  
  • Proficient with legal software and MS Office 2010 (Word, Excel, Outlook) or MS Office 2007 at a minimum.
Skills
  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently, with minimal supervision and within tight timelines.
  • Ability to multi-task and balance the priorities assigned.
  • Eagerness to learn and further develop skills as a Legal Assistant. 
  • Ability to take initiative and be resourceful. 
  • Strong interpersonal skills and an excellent team player.
  • Strong communication skills (both verbal and written) including the ability to deal with clients, and all levels of staff.
  • Excellent attention to detail and diligent proofreading skills.
  • Passionate about providing quality service and work product to clients.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.
Responsibilities
  • Preparing legal documents with some direction, often from precedents.
  • Creating, revising and editing written material as needed to meet deadlines.  
  • Transcribing, formatting, inputting, copying and transmitting text, data and graphics.  
  • Continually assessing and establishing work priorities as needed.
  • Assisting with the preparation of general correspondence and various legal documents from handwritten notes, dictation, phone and/or oral instructions.
  • Maintaining corporate lists for active and inactive companies, opening and closing minute book boxes and taking responsibility for the overall maintenance of the Minute Book Room.
  • Handling incoming mail, including email as and when needed.
  • Maintaining detailed filing system both hard copy and electronic in accordance with firm and practice group procedures. 
  • Entering dockets and processing accounts utilizing the firm's software.
  • Scheduling appointments and maintaining calendars. Alerting lawyers/clerks of upcoming deadlines accordingly.
  • Coordinating photocopying, scanning and faxing through the firm's production centre to achieve deadlines.
  • Other duties as assigned.
Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 647-715-3502, and we will work with you to meet your accessibility needs. 

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. 

We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.