Role Summary 

We are currently seeking a Legal Assistant, Team Support to join our Legal Support Services team. This is a junior-level position and would be suitable for a recent graduate of a Legal Assistant or Legal Administration program with at least one year of relevant work experience post schooling.

This is an exciting opportunity for an individual who enjoys fast paced environments and wants to learn, expand their skillsets, and kickstart their legal career under the close mentorship of seasoned legal assistants at the firm’s Oakville office.

In this position, you will be responsible for providing legal support to a team of Legal Assistants. The position offers a broad range of responsibilities and challenges that will utilize one’s legal knowledge and broaden one’s practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 4 days/ week.

Responsibilities

• Preparing and/or drafting various legal documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Compiling records and briefs with the guidance of legal assistants in the practice group.
• Arranging for service of legal documents, filing with appropriate courts including using the online portal where appropriate and communicating with the courts as required.
• Typing general correspondence and various legal documents from handwritten notes, phone or verbal instructions.
• Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
• Administrative duties such as billings, docket entries, expenses, scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents/other materials on time to meet client needs.
• Other administrative duties as assigned.

Qualifications, Skills & Experience

• At least one (1) year of prior legal assistant experience is required. 
• Post-secondary education with a Legal Assistant or Legal Administration designation.
• Strong working knowledge of the Rules of Civil Procedure.
• Knowledge and understanding of legal terminology.
• Proficient with legal software (iManage, Elite/3E, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint).
• Proficient with PDF software (Kofax Power PDF/Adobe).
• Prior experience with CaseCentre would be an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful. 
• Eagerness to learn new technology/processes and further develop skills.

This job posting is for an existing vacancy. 

Interested candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $55,000-$56,500, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting a Litigation Legal Assistant to support our Employment and Commercial Litigation practices. This is an exciting opportunity for an individual who enjoys variety at a fast-paced desk that offers a broad range of responsibilities and challenges.

The ideal candidate is an accomplished legal assistant ready to confidently utilize their litigation knowledge, technical proficiency, and superior practice management capabilities to deliver high-quality legal support to three (3) busy lawyers. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are accurate and in proper format.
• Compiling records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Typing up general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, including incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least three (3) to six (6) years of relevant litigation experience is required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedureand the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Tungsten/Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the courts.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $50,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting a Professional Development Manager. Reporting to and working closely with the Firm’s Director of Legal Talent and the Talent Committee, you will help with building a vibrant community of legal professionals. You will be responsible for the articling and summer student programs, including performance management and career development for the students. Alongside the Director of Legal Talent, you will manage the 2L student recruitment process, which involves being the liaison with both internal stakeholders at the firm (interviewers and Talent Committee), the candidates, and external stakeholders at the various law schools. You will also manage the Law Clerks, Conveyancers, and Planners, including recruitment, on-boarding, and performance management. You will be closely involved in the day-to-day professional development and management of our Level 1 Associates (typically associates in their first three years of call) and other aspects of our associate program, including lateral associate recruitment, on-boarding, career development, performance management, and engagement.

This is a fantastic opportunity to make an impact across every part of our Firm, helping to select and integrate our new students, Associates, and Law Clerks; assist with developing our professional development programs; and working with our professional community to maximize every individual’s potential.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week. 

Responsibilities

• Manage the end-to-end student recruitment process for student programs, including career fairs and other recruitment events, resume screening, virtual on campus interviews, in-firm interviews, selection, and the offer process.
• Manage the student experience at WeirFoulds from the time of hire to the end of their articles, including their onboarding, orientation and training, performance management, workflow, mentoring, social events, student program website etc.
• Establish and maintain good working relationships with law schools acting as the Firm’s ambassador or first point of contact to the schools.
• In conjunction with the Director of Legal Talent, develop associate and student programs, processes and policies that will attract, retain, and develop talent.
• Lateral associate and law clerk recruitment.
• Assist with associate professional development and training programs.
• Work in close collaboration with the Director of Legal Talent to assist in the annual associate performance evaluation process and associate compensation review process.
• Conduct exit interviews with all departing students and associates and report to the Firm’s leadership on findings, common themes and make recommendations for improvements, including retention initiatives.
• Other Talent projects and duties as assigned.

Required Skills & Qualifications

• At least three years of experience working as a lawyer as well as demonstrated experience in the above areas.
• Leadership capability, initiative, and strong interpersonal skills.
• Strong organizational skills and the ability to work independently and collaboratively.
• Demonstrated interest in recruitment, development of people.
• Strong strategic planning and project management skills.
• Superior written and verbal communication skills.
• Self-motivated, flexible, able to work in a fast-paced environment and able to prioritize.
• Skilled at networking and able to build credibility and confidence at all levels.
• Experience with recruitment technology and social media.
• Demonstrated commitment to privacy and ethical conduct.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online here with a copy of their resume and cover letter attached (preferably together in a single file). 

The target salary range for this position is $110,000 – $140,000, commensurate with the successful candidate’s skills, experience, and qualifications.