The successful candidate will provide legal support to and work in close collaboration with the Commercial Real Estate Practice Group.

Primary Responsibilities

• Use of Teraview, including performing searches, creating and submitting title documents for registration, viewing and printing instruments, plans, and official parcel registers, and searching for writs of execution.
• Use of ONLAND to locate old title abstracts, requesting pre-approval from the Land Registry Office, non converted data retention reports and PIN corrections.
• Full title searches, in both Land Titles and the Registry system (40-year search) – title summaries including obtaining and reviewing Crown Patents.
• Confirming legal descriptions (and the ability to plot metes and bounds descriptions), identifying and plotting easements/rights of way.
• Expropriation searches, Construction lien searches, Leasing searches, Estates- searches and the preparation of all title related documents.
• Other duties as assigned.

Qualifications & Education

• Successful completion of The Institute of Law Clerks of Ontario’s Fellowship Real Estate Course or a post-secondary law clerk certificate/diploma offered by a recognized Ontario educational institution OR 10 years’ experience as a Conveyancer.
• Proficient knowledge of and experience using Teraview and ONLAND.
• Knowledge of legal terminology and procedures.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook).

Skills

• Ability to take initiative and be resourceful.
• Excellent time management, organizational, and prioritization skills.
• Ability to work independently and within tight timelines.
• Ability to multi-task and balance the priorities assigned.
• Eagerness to learn and further develop skills.
• Strong interpersonal skills and an excellent team player.
• Strong communication skills (both verbal and written) including the ability to deal with clients and all levels of staff.
• Excellent attention to detail and diligent proofreading skills.
• Passionate about providing quality service and work product to clients.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

Please submit your application online, including a cover letter, resume and transcripts. Please click here to apply online.

Role Summary

We are currently recruiting for an Events Specialist to join our Marketing and Business Development (BD) team. In this role, the successful candidate will be responsible for planning and executing all WeirFoulds (Firm) internal and external events, conferences, sponsorships, and other activities that support the Firm’s business development initiatives. This role reports to the Director of Marketing and BD.

The Events Specialist will work as an internal collaborative business partner and resource to the Firm’s lawyers and Business Services departments. The events portfolio includes conferences and sponsorships, client seminars and receptions, webinars/virtual events, some internal programming events, maintenance of marketing database, sports portfolio management and other tasks and projects as needed.

We pride ourselves on providing the highest level of service to our clients. The successful candidate must be self-motivated, committed to excellence in the workplace, organized, responsive, and have excellent attention to detail – and want to have some fun at work too!

This is a full-time, permanent opportunity – Monday to Friday from 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office a minimum 3 days/ week. However, due to the nature of the role, some flexibility will be required both in working hours and in-office workdays.

Key Responsibilities

• Plans, implements, and executes all aspects of onsite and offsite Firm events. Specific responsibilities include:
• Administration/planning: Maintaining Firm calendar of events, coordination of weekly events meetings with internal stakeholders, event proposals, budget tracking, work-back schedules, website event postings, create and deploy event invitations, reminders, confirmations, and post event communications and analyses. Processing of marketing invoices and reconciling department credit card.
• Executing event logistics end-to-end: Assist with planning calls, liaising with lawyers/speakers on deliverables, managing invitation lists, organizing and confirming catering, AV, space configuration, signage, rentals, entertainment and staffing, regular monitoring of events inbox, workback schedules and associated actions.
• On-site event management: Coordinating the creation and packaging of nametags, registration, in-room support, ensuring presenters are prepared, liaising with internal/venue staff and webcast providers, etc.
• Tickets: Managing the distribution and tracking of sporting tickets, liaising with sports and entertainment facilities on planning suite nights for client development (Scotiabank Arena and Rogers Centre).
• Sponsorships/conferences: Assisting with all sponsorship/conference deliverables including the assembly of materials for industry conferences and tradeshows, lawyer speaking engagements and Firm sponsorships, and other administrative tasks including securing venues, packaging profiles, Firm branding and practice group materials.
• Using the CRM (InterAction) and communications software to ensure the streamlined sending of event communications.
• Supporting and executing, on an ad hoc basis, the Business Development and Marketing requests of select Practice Groups and corresponding lawyers.

 Required Skills & Qualifications:

• University or college degree in business, events, marketing, or a related discipline.
• Minimum 2+ years event planning experience. Preferably in a law firm or professional services environment.
• Competency using automated event software preferred.
• CRM system experience is preferred.
• Experience using Zoom and MS Teams is an asset.
• Understanding of business development and marketing best practices within professional services.
• Highly collaborative, self-starter who proactively engages with stakeholders.
• Excellent time management and organizational skills with the ability to manage competing priorities and demanding stakeholders.
• Ability to work independently, while also being an integrated and cooperative member of the broader Marketing and Business Development Department.
• Makes sound and timely decisions in alignment with the Firm’s strategic goals.
• Strong attention to detail with advanced communication skills both verbal and writing skills.
• Excellent working knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
• Basic working knowledge of graphic design software (e.g. Adobe, InDesign, Illustrator, Photoshop) would be an asset.
• Willingness and availability to work flexible hours as required. Events can take place outside normal working hours and occasionally on weekends.

Candidates who meet the above qualifications are asked to apply online. Please click here to apply.

Role Summary

We are currently recruiting a Legal Assistant, Team Support to join our Corporate/Private Equity and Securities practice groups. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program and has at least 1-2 years work experience in corporate commercial/ business law.

This is an exciting opportunity for an individual who wants to kick start their legal career at a downtown Toronto law firm, enjoys fast-paced environments and wants to learn and expand their skill sets under the close mentorship of seasoned assistants.

In this position, the Legal Assistant, Team Support will support two Senior Corporate Clerks and also will be responsible for providing overflow support to a team of assistants within our Corporate/ Private Equity and Securities practice groups. The position offers a broad range of responsibilities and challenges that will utilize one’s knowledge and build solid practice management skills. The successful candidate will demonstrate initiative, strong communication and organizational skills, with a desire to work in a team environment and promote a client first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office a minimum 4 days/ week.

Responsibilities

• Preparing and/or drafting various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines, and appointments, including managing the law clerks Outlook calendars and scheduling appointments as requested.
• Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
• Support the minute book cleanup project by working closely with the Corporate Clerks, and ensuring accurate and organized documentation of Firm records (Emergent).
• Opening and closing files electronically and physically which also includes maintaining detailed matter/client list for the clerks and maintaining the electronic filing system (iManage).
• Responsible for processing and tracking all third-party vendor invoices for the corporate search invoices in the Finance system (ChromeRiver).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• General administrative duties such as booking meeting rooms, working with other internal departments to provide documents/other materials to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least one to two years prior work experience in corporate commercial law (transactional desk).
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong working experience, understanding and knowledge of legal terminology, procedures and corporate transactions.
• Proficient with legal software (iManage, Elite (3E), InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF).
• Experience with Emergent is an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful.
• Passionate about providing quality service and work product to clients.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

Role Summary

The successful candidate will provide legal support and work in close collaboration with the Regulatory Law Practice Group lawyers working primarily in the areas of administrative and public law litigation, including discipline, fitness to practise, and registration proceedings for regulated professions.  The scope of work will include: organizing and managing files (responsible for ensuring deadlines are met); reviewing client documents; preparation of documents and briefs for various types of proceedings, including civil litigation, hearings, appeals, and judicial reviews; and providing support to other litigation team members when required.

Required Qualifications & Education

• Post-secondary education with a Law Clerk designation
• Knowledge of legal terminology, procedures and statutes
• At least three years of relevant experience would be preferred
• Strong computer related skills including legal software and Microsoft 365 (Word, Excel, Outlook)
• Knowledge of E-Discovery (experience with EverLaw would be an asset)

 Skills

• Excellent time management, organizational and prioritization skills
• Ability to work independently and within tight timelines
• Ability to multi-task and balance the priorities assigned
• Eagerness to learn and further develop skills as a Law Clerk
• Strong interpersonal skills and an excellent team player
• Strong communication skills (both verbal and written) including the ability to deal with clients
• Excellent attention to detail and diligent proofreading skills
• Able to handle sensitive and confidential information with discretion
• Passionate about providing quality service and work product to clients

Responsibilities

• Reviewing client documents and preparing affidavits of documents/disclosure briefs
• Preparing agreements and other legal documents with some direction, often from precedents
• Preparing hearing and appeal/judicial review materials in accordance with the various Rules of Procedures and Practice Directions (Ontario Superior Court of Justice, Court of Appeal for Ontario, Supreme Court of Canada and various quasi-judicial forums) 
• Trial preparation including preparing document briefs and compendiums
• Assisting in the preparation of both lawyers and clients for examinations and hearings
• Scheduling examinations for discovery and preparing notices of examination
• Reviewing and summarizing transcripts of examinations and preparing charts of undertakings, refusals, and under advisements. Reviewing and assembling answers to undertakings
• Assisting with scheduling of witnesses, conducting witness interviews, preparing witness statements and briefs and preparing and serving summonses
• Attending at hearings to assist counsel and clients, when required
• Preparing bills of cost and costs outlines
• Preparing draft default judgments or orders
• Preparing charts, chronologies and summaries of documentary evidence for use in hearings
• Preparing correspondence
• Acting as commissioner to take oaths
• Other duties as assigned

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

Please submit your application online, including a cover letter, resume and transcripts. Please click here to apply online.